International Credit Mobility (KA107)

Basic information

  • Mobilities within Partner Countries can be carried out under approved projects. Unlike mobilities within Programme Countries, the projects are approved for a maximum of 26 months. Applications are submitted within an annual call (typically by 2 February) and subjected to qualitative assessment.
  • The project is assessed for the relevance of planned mobilities to the general strategy of internationalization of both the UP and anticipated partner institution, the follow-up on preceding cooperation, the administration of the mobilities and participant services, and the impact and dissemination of the project results.
  • Please note! An HE institution may submit only one application of a project of mobilities with partner countries, and the application must include all the planned mobilities!
  • Proposals for planned mobility activities with partner countries are collected by the IRO, Yvona Vyhnánková, always by 15 January. Please submit the proposals using a relevant form available on the IRO website.

Contacts

Partner countries

Partner Country

University

City

Period

Belarus

Belarusian State University

Minsk

2018-2020

 

Yanka Kupala State University

Grodno

2018-2020

Bhutan

The Royal University of Bhutan

Thimphu

2018-2020

 

Royal Thimpu College

Thimphu

2018-2020

Bosnia and Herzegovina

Sveučiliště u Mostaru (University of Mostar)

Mostar

2018-2020

 

University of Sarajevo

Sarajevo

2018-2020

 

International University of Sarajevo

Sarajevo

2018-2020

 

University of Banja Luka

Banja Luka

2018-2020

Canada

University of Alberta

Edmonton

2018-2020

 

Camosun College

Victoria

2018-2020

Georgia

Ilia State University

Tbilisi

2018-2020

Iran

Kharazmi University

Tehran

2017-2020

 

Almustafa International University

Qom

2018-2020

Israel

Bar-Ilan University

Ramat Gan

2018-2020

 

Beit Berl College

Kfar Saba

2018-2020

 

The Hebrew University of Jerusalem

Jerusalem

2018-2020

 

The Zinman College of Physical Education and Sports Sciences at Wingate Institute

Netanya

2018-2020

JAR

University of Johannesburg

Johannesburg

2018-2020

Japan

Nippon Sport Science University

Tokyo

2018-2020

Kazakhstan

S.Toraighyrov Pavlodar State University

Pavlodar

2018-2020

Montenegro

University of Montenegro

Montenegro

2018-2020

Morocco

Université Hassan II de Casablanca

Casablanca

2018-2020

Russia

Nekrasov Kostroma State University

Kostroma

2018-2020

 

Siberian Federal University

Krasnoyarsk

2018-2020

 

Tomsk State Pedagogical University

Tomsk

2018-2020

Serbia

University of Niš

Niš

2018-2020

 

Universitet u Novom Sadu

Novi Sad

2018-2020

Ukraine

Ukrainian Catholic University

Lviv

2018-2020

 

Ivan Franko National University of Lviv

Lviv

2018-2020

 

Taras Shevchenko National University of Kyiv

Kyiv

2018-2020

Zambia

The Zambia Catholic University

Kalulushi

2018-2020

Information for prospective participants/project managers

Managers – cooperation supervisors at faculties/departments have the following responsibilities:

  • Communication with partner institutions during project preparations and implementation.
  • Supporting documents needed for the application.
  • Inter-institutional agreement (in partnership with the UP IRO). The agreement needs to follow the template available at the UP IRO website. The agreement is entered into on the university level, and not on the faculty level, and is signed by Rector:
    • The agreement is concluded for the entire duration of the project and must cover all the planned mobility flows of the entire duration of the project. It is recommended the agreement specify (describe) the conditions of participant selection, mobility recognition (ECTS?), language and cultural training, and any other conditions.
    • The partner institution must have a PIC number before the cooperation is launched. The majority of internationally active HE institutions have the number.
  • Competitive selection of students. The selection of students must be open, transparent, fair, and documented. The process and results are submitted in the form of the Competitive Selection Report to the UP IRO (eva.ohniskova@upol.cz) within specified dates. By 31 May for fall semester mobilities and by 31 October for summer semester mobilities.
  • Learning Agreement (in cooperation with the student and the partner institution) for outbound and incoming students.
  • Participant monitoring during mobility.
  • Recognition of learning outcomes after mobility.
  • Competitive selection of staff for teaching or training assignments.
  • Evaluation and dissemination of project results.

Students

  • Student mobility for studies.
  • This project does not cover traineeships!

Below (click More) is comprehensive information for prospective applicants as well as selected students. 

1 Information for prospective applicants

UP contact person

  • Mgr. Eva Ohnisková, Dis. - coordinator for student mobilities for Belarus, Georgia, Israel, JAR, Kazakhstan, Morocco, Russia, Ukraine, Zambia
  • Mgr. Klára Henzlová - coordinator for student mobilities for Bhutan, Bosnia and Herzegovina, Canada, Iran, Japan, Montenegro, Serbia

1 INFORMATION FOR PROSPECTIVE APPLICANTS

What are the conditions of participation?

  • A valid inter-institutional agreement has to be in place before implementation can take place.
  • The student is registered at an accredited study programme of the UP (Bachelor’s, Master’s or Doctoral study programme).
  • The student has completed at least the first year of HE studies (full-time, part-time or distance study).
  • The duration of the student mobility will be a minimum of 3 months (trimester) and maximum of 12 months – always within one academic year.
  • The total maximum of all Erasmus+ study mobilities and Erasmus+ traineeships per study cycle is 12 months (including LLP Erasmus mobilities).
  • For the entire duration of the planned mobility you will be a UP student (it is not possible to terminate or suspend your studies at PU prior to or in the course of your mobility).
  • Selection criteria – HE level, transparent, fair, coherent, documented, public.
  • The OLS online linguistic support is not included.

 

What do I need to do to be able to join the programme?

  • Find out how the programme is organized at the faculty. The best way to do this is to contact the IR officer at the Dean’s Office of the relevant faculty.


Faculty

Department

Country

Partnerská univerzita

Kontaktní osoba

E-mail

Sts Cyril and Methodius Faculty of Theology

KKS

Bosnia and Herzegovina

University of Banja Luka

P. Hubená

petra.hubena@upol.cz

 

 

Georgia

Ilia State University

J. Doležel

jakub.dolezel@upol.cz

 

 

Iran

Almustafa International University

J. Franc

jaroslav.franc@upol.cz

 

 

Ukraine

Ukrainian Catholic University

P. Hubená

petra.hubena@upol.cz

Faculty of Arts

KPE

Bosnia and Herzegovina

International University of Sarajevo

M. Zapletalová

m.zapletalova@upol.cz

 

JUD

Israel

The Hebrew University of Jerusalem

E. Kalousová

eva.kalousova@upol.cz

JUD

Israel

Bar-Ilan University

E. Kalousová

eva.kalousova@upol.cz

 

KSR

Russia

Nekrasov Kostroma State University

J. Mikešová

jekaterina.mikesova@upol.cz

 

KSR

Russia

Tomsk State Pedagogical University

J. Mikešová

jekaterina.mikesova@upol.cz

 

KSU

Ukraine

Ivan Franko National University of Lviv

J. Hořáková

j.horakova@upol.cz

 

KSU

Ukraine

Taras Shevchenko National University of Kyiv

J. Hořáková

j.horakova@upol.cz

Faculty of Physical Culture

 

Canada

University of Alberta

M. Václavíková

marketa.vaclavikova@upol.cz

 

 

Japan

Nippon Sport Science University

M. Václavíková

marketa.vaclavikova@upol.cz

Iran

Kharazmi University

M. Václavíková

marketa.vaclavikova@upol.cz

 

 

Israel

The Zinman College of Physical Education and Sports Sciences at Wingate Institute

M. Václavíková

marketa.vaclavikova@upol.cz

 

 

Montenegro

University of Montenegro

M. Václavíková

marketa.vaclavikova@upol.cz

 

 

Serbia

University of Niš

M. Václavíková

marketa.vaclavikova@upol.cz

Faculty of Science

 

Belarus

Belarusian State University

D. Gronychová

dana.gronychova@upol.cz

 

 

Belarus

Yanka Kupala State University

D. Gronychová

dana.gronychova@upol.cz

 

MRS

Bhutan

The Royal University of Bhutan

S. Šafaříková

simona.safarikova@upol.cz

 

MRS

Bhutan

Royal Thimpu College

P. Pavlík

petr.pavlik@upol.cz

 

KGG

Bosnia and Herzegovina

Sveučiliště u Mostaru (University of Mostar)

P. Šimáček

petr.simacek@upol.cz 

 

KGG

Bosnia and Herzegovina

University of Sarajevo

P. Šimáček

petr.simacek@upol.cz 

 

KGG

Israel

Beit Berl College

P. Šimáček

petr.simacek@upol.cz

 

MRS

JAR

Université Hassan II de Casablanca

S. Šafaříková

simona.safariova@upol.cz 

Kazakhstan

S.Toraighyrov Pavlodar State University

D. Gronychová

dana.gronychova@upol.cz

 

MRS

Morocco

Université Hassan II de Casablanca

S. Šafaříková

simona.safariova@upol.cz 

 

 

Russia

Siberian Federal University

D. Gronychová

dana.gronychova@upol.cz

KGG

Serbia

Universitet u Novom Sadu

P. Šimáček

petr.simacek@upol.cz 

MRS

Zambia

The Zambia Catholic University

S. Šafaříková

simona.safarikova@upol.cz 


  • If you have the name of the programme coordinator at the department, please refer directly to the department. An important factor is whether the faculty/department has a student exchange agreement or agreements compliant with your study course and language skills.
  • Find out the requirements and dates of the competitive selection. The criteria and dates are specified by the faculty/department. Typically it is December and February.
  • Investigate the consequences of the exchange programme for your studies at UP (recognition of courses studied abroad, the need to prolong your graduation date, an individual study plan).
  • Once the results of the competitive selection have been posted, please follow instructions in the section below: Instructions for selected students.

Grant for students

  • Erasmus+ grants are designed to cover a part of student mobility costs and contribute to the increased costs that the mobility period abroad generates.
  • Grants are paid by the UP economic department from the Erasmus+ financial resources, the International Credit Mobility project.
  • The grant has 2 components – mobility costs and travel costs.
  • A grant for outbound students equals 700 EUR per month.
  • For the scholarship purposes, one month equals 30 days. If the student mobility does not last for a whole number of months, the grant for the last month is calculated on the basis of the number of days (one day = 1/30 of the monthly rate).
  • Travel costs depend on the distance of the destination:

0-99 km

0 EUR

100-499 km

180 EUR

500-1999 km

275 EUR

2000-2999 km

360 EUR

3000-3999 km

530 EUR

4000-7999 km

820 EUR

8000 km a více

1500 EUR


  • Grants are paid based on signing the Grant Agreement – before mobility.
  • Grants are transferred as a lump sum into the bank account of the student (CZK account).
  • Financial aid cannot be used to cover costs that are already covered from other EU activities/programmes. Students taking part in Erasmus Mundus (Joint Master Degree) cannot be at the same time beneficiaries of Erasmus+.

 Insurance

  • Travel insurance is covered by Palacký University.
  • The same conditions as in the classic Erasmus+ apply. See Travel insurance.

 Visa requirements

 Academic recognition

  • Students are required to earn a minimum of 20 ECTS credits per semester during their Erasmus+ study abroad. This applies to the Bachelor’s and Master’s study programmes.
  • The recommended number of credits in study plan is 20‐30 ECTS credits per semester. If the student fails to meet conditions defined in Section 6 of the Grant Agreement for Erasmus+ study abroad programmes, and thus fails to earn the minimum number of ECTS credits, the student will be required to partially reimburse the grant received. Reimbursement shall not be requested when a student has been prevented from completing the minimum requirements due to force majeure, of which the student immediately notified the PU programme coordinator. The reimbursement will be determined as an aliquot of the credits the student did earn in the semester of the study abroad and of the minimum ECTS credits per semester.
  • Doctoral programmes have no recommended number of credits.

 Special needs support

The same applies as in the case of classic Erasmus+ - click HERE.

2 INFORMATION FOR COMPETITIVELY SELECTED STUDENTS

Before mobility

  • The student needs to have been duly selected and received the Letter of Admission from the hosting HE institution.

Furthermore, the student needs to complete the following forms:

  • Application for student mobility
  • Learning Agreement
  • Account Declaration
  • Grant Agreement

During Mobility

  • Should the Learning Agreement be amended, the student completes the During Mobility form, has it approved by the receiving institution, home faculty/department (centre) coordinator, and submits a copy to the UP IRO. Any amendments must be approved within 30 days from the start of the mobility and/or from the first day of teaching.
  • The student immediately notifies the UP IRO of all changes (reducing or prolonging the mobility duration) and any problems with the implementation of the Learning Agreement.

Prolongation of Mobility

A student mobility period may be prolonged subject to the internal guidelines of the sending institution and to the following:

a)      the receiving and sending institutions have issued a written approval of the mobilityprolongation;
b)      the Grant Agreement entered into between the student and the sending institution is amended before the end of the original student mobility;
c)      the additional period must follow immediately after the original mobility period;
d)      the maximum duration of the mobility, i.e. 12 months per study cycle, is not exceeded;
e)      the mobility, including its prolongation, ends by no later than 30 June 2017

After mobility

After returning from mobility, the student is required to do as follows:

  • Complete the Final Report in the form of an online questionnaire in the European database Mobility Tool+. After the mobility, the student receives an email requesting him/her to complete the report. Erasmus+ grants are conditioned by the submission of a final report.
  • Submit the Confirmation of Erasmus Study Period, issued and approved by the receiving organisation and bearing the name of the participant and the start and end dates of the mobility. Submit the Confirmation to the UP IRO within 15 days from the end of the mobility. The confirmation has to be issued no more than one week before the end of the mobility! 
  • Submit the Transcript of Records, issued and approved by the receiving organisation and bearing the name of the participant and his/her learning outcomes. Students of doctoral study programmes submit the Confirmation of the Trainer describing the study activities during the mobility. Submit the Confirmation to the UP IRO within 1 month from the end of the mobility.
  • Students must return the travel insurance card to the UP IRO.
  • Ensure the recognition of the courses studied abroad at the faculty/department. The recognition of an approved study plan is a prerequisite of the Erasmus+ programme; students request the recognition even if they have enough credits to graduate from the UP! Following the recognition of the courses taken, the student submits the STAG Transcript of Records to the UP IRO. The exact name of the document is The Sending Institution‘s Transcript of records.

Staff

The projects of international credit mobility also include staff mobility:

  •  Staff mobility for teaching
    • Instruction of HEI teachers at a partner HEI abroad.
  • Staff mobility for training
    •  Professional development of HEI teaching and non-teaching staff in the form of training events at a HEI abroad.

UP contact person

Qualification requirements

  • Outbound staff must be a UP employee. A teacher applying for a teaching assignment abroad must be employed by UP as an academic based on an employment contract. The FTE is irrelevant.
  • Staff interested in a teaching mobility or a training event should participate in a competitive selection at the sending department/faculty. While the selection criteria fall fully within the competence of the department/faculty, they must be transparent and fair.
  • The sending department/faculty is responsible for following the qualification conditions and the selection procedure. 

 Scope and format of teaching

  • During the teaching mobility, the teacher must give instruction in the agreed field in the form of lectures, seminars, practical training and possibly also student consultation. The instruction should form part of the study programme of the receiving institution.
  • The minimum teaching hours are 8 hours per week, and (8hrs/5) x extra number of days in the case of longer programmes.

Mobility Agreement

  • Prior to a mobility activity, the Mobility Agreement for Teaching needs to be prepared and confirmed.
  • The form must be complete and approved by the following three parties:
    • mobility participant - signature of the UP employee going on a teaching or training mobility
    • sending institution - signature of the Erasmus+ coordinator at the department or faculty.
    • receiving institution - signature of the coordinator abroad
  • Complete the Mobility Agreement in English or the language of the receiving institution.
  • No format is prescribed, as the training may involve teaching/training assignments at a partner organisation, job shadowing, a course etc. The condition is to acquire new competence and skills applicable at home organisation. Participation is not considered a training activity.
  • The scope of training should match the approved training programme and be sufficient to achieve the training goals.
  • Staff submit a completed and signed Mobility Agreement for Training to the UP IRO no later than 2 weeks before the planned departure.

 Grant Agreement

  • Prior to departure, the employee must sign the Grant Agreement, which specifies the conditions of the mobility activity, particularly the travel dates, teaching hours, and maximum travel costs, at the UP IRO.
  • Any amendments in the mobility details, made after the Grant Agreement has been signed, must be immediately communicated to the UP IRO.

 Travel Abroad Request

  • Staff deliver the signed Grant Agreement to the faculty officer responsible for Travel Abroad Requests.
  • The Travel Abroad Request is governed by the conditions and guidelines of the faculty of the employee.
  • The employee will receive a business travel deposit covering in full the mobility and travel costs set out in the Grant Agreement.
  • The employee him/herself procures and pays for the airplane ticket, Accommodation, and other costs (the University SHALL NOT cover these costs by invoice or any other form).

 Financial aid

  • Erasmus+ funds the days of teaching/training, including also one travel day before the activity and one travel day following the activity.
    • Outbound staff receive 160 EUR per day 1 to 14 of an activity and 112 EUR per day 15 to 60 of an activity.
    • As the final amount of the grant is based on the Confirmation of Erasmus+ Teaching/Training Assignment, the dates in the Grant Agreement must match the dates in the Confirmation.
    • The staff will also be awarded a travel cost contribution on the basis of distance band.
  • If the travel costs are higher, they need to be covered using another source.

 During mobility

  • During the assignment at the receiving institution, the staff implement the teaching or training plan as it is approved in the Mobility Agreement.
  • The planned number of hours of teaching or training needs to be observed.

 Confirmation of Teaching/Training Assignment and Final Report

  • At the end of the mobility event, the hosting party issues the Confirmation of Erasmus+ Teaching/Training Assignment, the original copy of which the employee submits to the UP IRO.
  • The Confirmation of Teaching Assignment must indicate the number of days and hours of teaching. The number of hours taught/worked, confirmed by the hosting party, must match the number of days taught/hours worked set out in the Mobility Agreement; or it can be higher. A lower confirmed number of days/hours leads to reduction in the originally awarded grant. The minimum required number of hours taught is 8, and of days worked is 5.
  • The employee is likewise obliged to complete the Final Report in the form of an online questionnaire. After the teaching/training mobility, the employee will be invited to complete the online questionnaire in an email sent to the address indicated in the Grant Agreement.

 Accounting of expenses

  • The Travel Request is settled at the department/faculty of the employee. The employee hands over all the documents concerning accommodation, travel and others to the relevant officer and follows the officer’s instructions.

Documents

You can download the documents at Documents - International Credit Mobility (KA107).