Studies

Information for applicants

Below is information about Erasmus+ study programmes including contact details.

  • Information for prospective applicants
  • Instructions for selected students

Contact persons for outgoing students

Erasmus ID code: CZ OLOMOUC01

Institutional coordinator:

Information for prospective applicants

What are the conditions of participation?

Qualification requirements

Overview of qualification requirements

  • The UP (relevant faculty/department) has an inter-institutional ERASMUS+ agreement with the partner institution.
  • You are a student registered at an accredited study programme of UP (Bachelor’s, Master’s or Doctoral study programme).
  • You have completed at least the first year of an undergraduate programme.
  • The duration of the student mobility will be a minimum of 3 months (or one trimester) and maximum of 12 months – always within one academic year.
  • The total maximum of all Erasmus+ study mobilities and Erasmus+ traineeships per study cycle is 12 months.
  • For the entire duration of the planned mobility you will be a UP student (it is not possible to terminate or suspend your studies at UP prior to or in the course of your mobility).

 

What do I need to do to join the programme?

Find out how the programme is organized at the faculty. The best way to do this is to contact the IR officer at the Dean’s Office of the relevant faculty.

If you have the name of the programme coordinator at the department, please refer directly to the department. An important factor is whether the faculty/department has a student exchange agreement or agreements compliant with your study course and language skills.

  • Find out the requirements and dates of the competitive selection. The criteria and dates are specified by the faculty/department. Typically it is December and February.
  • Investigate the consequences of the exchange programme for your studies at UP (recognition of courses studied abroad, the need to prolong your graduation date, an individual study plan).
  • Once the results of the competitive selection have been posted, please follow instructions in the section below: Instructions for selected students

 

Funding

Erasmus+ student mobilities are funded from two sources: EU financial resources and the national budget (MEYS). The amount of financial assistance depends on the length of the mobility (number of months/days). For the scholarship purposes, one month equals 30 days. In the event of an incomplete month, the scholarship is based on the number of days (1 day = 1/30 monthly rate). The financial assistance is not designed to cover all exchange programme costs. It should cover a part of your mobility costs and you are expected to participate financially. The flat monthly rate includes both the mobility and travel costs of the student.

Erasmus+ funding

Note: Erasmus grants cannot be paid into accounts with banks abroad, only into accounts in the Czech Republic (a CZK or EUR account)

Extra grant - disadvantaged background

Students from disadvantaged backgrounds participating in Erasmus+ student mobility can apply for an increase in the grant by 200 EUR per month.

Disadvantaged background is defined pursuant to Section 91 (3) of Act 111/1998 Coll., on higher education institutions. It concerns students who are eligible for/draw a social grant from their home HEI at the time of the mobility = are eligible for a child allowance, and the family income determined for the purposes of child allowance does not exceed the sum of the family minimum standards of living and 1.5 coefficient.

Students apply for a grant increase with the Erasmus+ Programme coordinator at the IRO of UP.

Special needs participants

Students with disabilities or special education needs may apply for a special grant through the UP IRO. A disability is any type of hearing, visual or physical handicap, including diseases requiring a special diet.

Students need to indicate the reason for applying for the special grant and submit the application to the IRO Erasmus+ coordinator. 

Please click here for the particulars and application deadlines.


Erasmus+ language training

In order to measure the effects of mobility on student language skills, the European Commission introduces in the Erasmus+ Programme, compulsory online assessment of student language skills before and after the study period. This concerns the main language of instruction – English, German, French, Spanish, Italian, Portuguese, Dutch, Danish, Swedish, and Polish. The assessment is communicated to the student and the sending institution. Depending on the results, the sending institution may offer online language training to the student.

 

Multiple mobilities

The European Commission has set the following rules for multiple mobilities under the Erasmus Programme:

  • Erasmus students may study up to 12 months abroad in every study cycle (Bachelor’s, Master’s, and Doctoral degree). You are free to use the said time allocation for both studying abroad and traineeships.
  • Students who follow five or six-year Master study programmes can be mobile for up to 24 months during their studies.
  • Any prior experience under the Erasmus study abroad programmes and traineeships counts towards the 12/24 months per study cycle.

 

Academic recognition

Mobility is considered completed if the student submits the Transcript of Records that corresponds to the Learning Agreement. Students are thus obliged to not only spend the time stipulated in the Grant Agreement abroad, but also to fulfil the approved study programme specified in the Learning Agreement. If the student fails to follow the approved study programme, the institution may request that the student returns a part or entire grant.

Measures in case of academic failure

Students are required to earn a minimum of 20 ECTS credits per semester during their Erasmus+ study abroad. The recommended number of credits in study plan is 20‐30 ECTS credits per semester. If the student fails to meet conditions defined in Section 7 of the Grant Agreement for Erasmus+ study abroad programmes, and thus fails to earn the minimum number of ECTS credits, the student will be required to partially reimburse the grant received. Reimbursement shall not be requested when a student has been prevented from completing the minimum requirements due to force majeure, of which the student immediately notified the UP IRO coordinator. The reimbursement will be determined as an aliquot of the credits the student did earn in the semester of the study abroad and of the minimum ECTS credits per semester.

Example: A student received 2,150 EUR and earned 18 ECTS credits. The ratio of credits earned (18)/minimum number of credits (20) = 0.9. Reimbursement: 2,150 EUR – 2,150*0.9 = 2,150 EUR – 1,935 EUR = 215 EUR

Deans’ guidelines for study recognition

The majority of faculties currently have guidelines on study abroad programmes that form part of studies at UP. It is advisable to acquaint yourself with the guidelines of the faculty where you study, in advance. Each guideline is posted on the notice board of the relevant faculty.

Sts Cyril and Methodius Faculty of Theology
Subjects studied abroad are recognized on an individual level, in accordance with the Study and Examination Code of UP Olomouc.

Faculty of Medicine
Dean’s guideline
 on the recognition of credits within international student mobilities.

Faculty of Health Sciences
Dean’s guideline on the recognition of credits within international student mobilities.

Faculty of Arts
UP FoA Dean’s guideline on the recognition of credits within international student mobilities No. 3/2015 as of 13 October 2015.

Faculty of Natural Sciences
Dean’s guideline on the recognition of credits within international student mobilities.

Faculty of Education
UP FoE Dean’s guideline Implementation of UP FoE Study Abroad Programmes No. 7S/2010 as of 1 December 2010.

Faculty of Physical Culture
UP FoPC Dean’s guideline on the recognition of higher education study abroad programmes No. 6/2009 as of 1 July 2009

Faculty of Law
UP FoL Dean’s guideline
 Implementation of UP FoL Study Abroad Programmes No. 1S/2009 as of 15 April 2012.

Instructions for selected students and for students after the mobility

Click for more information.

After the results of the selection have been posted

  • Check the website of your receiving institution, go to the incoming student information (Erasmus exchange programme), and download application forms if available. Some institutions have an online application system. Find out if your institution requires nomination from the home coordinator (if so, ask the UP IRO coordinator to submit your nomination). A completed application is submitted to the receiving institution by the student (or by IR officers at FoL and FoPC). You need to follow application instructions and deadlines of your receiving institution.
  • Submit your Learning Agreement to your receiving institution for approval (ask your receiving institution to return the approved LA to you as you will need it as an attachment of your  Grant Agreement). Students are eligible for a grant provided they earn a minimum of 20 ECTS credits per semester in the subjects approved in their Learning Agreement during their study abroad period. See also: Measures in case of an academic failure
  • Find information about your study destination ahead of time.  The final reports of students from preceding years are available at the national database of Erasmus student reports 
  • Arrange a visa to your destination if necessary.
  • Your participation in the Programme is binding. If you withdraw from the Programme, you are obliged to notify the UP IRO in writing and include the reasons. You also need to notify your department/faculty coordinator, as well as your receiving institution.
  • If you were selected for the programme by a different department/faculty, you need to check with you home department/faculty whether they approve your participation in the programme.

Before Mobility

  • If your language of instruction in the exchange programme is English, German, French, Spanish, Italian, Portuguese, Dutch, Danish, Swedish, Finnish, Greek, Bulgarian, Slovak, Romanian, Bulgarian, Hungarian, Polish, you need to take a language assessment using the Online Linguistic Support (OLS) platform. The test is compulsory. You will be sent the OLS access data by the UP IRO coordinator. Native speakers are exempt from the obligation to take the language tests.
  • In order to sign the Grant Agreement, you need to submit:
    a copy of the letter of admission issued by your receiving institution,
    - a copy of your Learning Agreement approved by all parties,
    - an electronically completed Bank Account Statement. The grant is paid by bank transfer into an account with a bank based in the Czech Republic. Bank transfer fees are covered by the UP.
  1. name and surname
  2. date of birth
  3. country of stay
  4. date of departure
  5. number of months of mobility

You will receive a confirmation email confirming your insurance policy for the entire duration of your study period.

  • Request a confirmation of dispatch or a grant award confirmation if necessary.
  • Prior to your departure for a study abroad period you are eligible to undergo a 3-day intensive International Communication training in English, German, French or Spanish. These courses will help improve your intercultural understanding and language skills, and facilitate a trouble-free integration in the new environment and a smooth mobility. The full-time course is held usually during the examination period. You can register the courses in IS STAG as 4-credit subjects C. Course graduates receive a certificate. Language training is also provided in the form of online OLS courses (English, German, French, Spanish, Italian, Portuguese, Dutch, Danish, Swedish, Finnish, Greek, Bulgarian, Slovak, Romanian, Bulgarian, Hungarian, Polish).

During Mobility

  • Should the Learning Agreement be amended, complete the During Mobility form, have it certified by the receiving institution, your home faculty/department coordinator, and submit a copy by email to the UP IRO. Any changes must be approved within 5 weeks from the start of your study period, i.e. from the first day of teaching.
  • Immediately notify the UP IRO of all changes (reducing or prolonging the mobility duration) and any problems with the implementation of the Learning Agreement.

Prolongation of Mobility

  • A prolongation of your study abroad period is possible only based on an agreement between the sending and the receiving institutions. A prolongation supported with financial assistance depends on availability of financial resources. If the extension is without financial assistance, the Erasmus zero-grant student retains, however, the status of a student and the ensuing benefits.
  • Students apply for prolongation using the form Extension of Erasmus+ study period, which is submitted, duly signed, to the UP IRO along with a cover letter no later than 1 December in the case of prolongation to summer term. An amendment to the Grant Agreement must be signed prior to the end of the original duration of your study period.

After Mobility

  • Submit the original copy of the Confirmation of Erasmus Study Period within 15 days from the end of the mobility. The confirmation must cover the period of the originally signed Grant Agreement. If the hosting institution issues a confirmation using its own form, the confirmation must clearly state the start date and the end date of your mobility. The confirmation shall be issued no more than one week before the end of the mobility. Your receiving institution can also confirm your study period by signing the final section of your learning agreement – After the Mobility.
  • Submit the transcript of records to the UP IRO no later than 1.5 months from the end of your mobility. Students of doctoral study programmes submit the confirmation of their tutor or departmental coordinator in the receiving institution describing the study activities during their mobility.
  • Complete the final report in the form of an online questionnaire in the European application Mobility Tool. After the mobility, the student receives an email requesting him/her to complete the report.
  • Complete the second language assessment using the OLS platform. The student is automatically invited to take the test by email.
  • Have your study abroad results recognized at your faculty/department. The recognition of an approved study plan is a prerequisite of the Erasmus+ programme; students shall request recognition even if they have enough credits to graduate from the UP. Following the recognition, the student submits the STAG Transcript of Records (SIToR) to the UP IRO. 

Special needs support

Additional funding is available for participants with physical, mental or health-related conditions via the Erasmus+ special needs support. Erasmus+ grants may therefore be higher than the regular study grants to offset the specific difficulties faced by the participant (such as adapted accommodation, travel assistance, medical attendance, supportive equipment, adaption of learning material, an accompanying person for students and staff with disabilities). This additional support grant is a contribution based on real costs.

For information about the application procedure, consult your Erasmus coordinator at IRO. In the application process you will need to fill out a form in which you describe your special need(s) and requirements as well as a detailed cost estimate.

Application deadline for fall semester: 28.6.2018

Application deadline for summer semester: 20.11.2018

Travel Insurance