General information about Erasmus+ Traineeships for students
This Erasmus+ mobility activity stimulates and strongly promotes the education and training of HE students and recent graduates through traineeships abroad. It provides students with an opportunity to apply their current theoretical knowledge and skills related to their field of study in a specific work environment, expand these with new expert knowledge and capacities or strengthen key competencies such as efficient communication, including communication in foreign languages, intercultural competencies, team work, organisational skills, problem solution, information literacy, creativity, etc. Traineeships significantly enhance the qualification profile of students and recent graduates, boost their professional and personal development, and increase their employability. Graduates leave their universities as highly qualified, open-minded young people with international experience, which will enhance their employability and optimize entry to and success in the labour market.
Host institutions profit from the participation thanks to contacts with HEIs, transfer of innovative scientific findings, new technologies and work methods introduced by the trainees, acquisition of new staff, and improved competitiveness.
Cooperation between HEIs and host organisations is also beneficial for the HE institutions. In addition to a space for traineeships with selected employers, the cooperation ensures direct contact with industry experts, who may participate in innovating study courses/subjects, implementing R&D projects, etc.
The PU has been offering Erasmus+ (former Erasmus) traineeships to students across all its facuties since 2007/2008, the year it was awarded the Extended Erasmus University Charter (present Erasmus Charter for Higher Education). Since then the University has arranged 856 work mobilities with a number of outstanding employers. The first graduates underwent traineeships in 2014/2015.
For more information about the programme, please refer to:
Centre for International Cooperation in Education (CICE) in Czech called Dům zahraniční spolupráce (DZS) – http://www.dzs.cz/cz/erasmus-plus/, http://www.naerasmusplus.cz/
European Commission – http://ec.europa.eu/programmes/erasmus-plus/index_cs.htm
Information for grant applicants – 2018/2019
In the following section, you will find these information:
- Conditions of participation
- Financial aid
- Things to remember...
- Grant application
Conditions of participation
If you are applying for an Erasmus+ traineeship (grant), you must meet the following conditions:
- you are a student registered at an accredited Bachelor’s, Master’s or Doctoral study programme at the UP on a full-time, part-time or distance study basis.
- you must be duly registered at the university for the entire duration of the traineeship, and your studies cannot be suspended or terminated before the traineeship terminates;
- if the traineeship is in the final year of your Bachelor’s, Master’s or Doctoral study programme, it must terminate no later than 2 months before your expected graduation date;
- traineeships cannot be undertaken in the interim period between study cycles (Bachelor’s/Master’s, Master’s/Doctoral);
- if you wish to participate in a traineeship for graduates, you must be selected by the UP during your last year of study based on an approved application for mobility and/or grant, you must carry out and complete your traineeship abroad within 1 year of obtaining your graduation;
- applicants who have not had a traineeship experience have a higher priority.
While seeking a traineeship, please consider the following aspects:
- a traineeship must be carried out in an enterprise, training centre, research centre or another organisation (e.g. university hospital);
- the following types of organisations are not eligible as receiving organisations for student traineeships:
- EU Member States: Austria, Belgium, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Great Britain, including the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, the Azores, Madeira
- EU potential candidate countries: Turkey, Macedonia
- EFTA Member States: Iceland, Liechtenstein, Norway
- overseas territories defined in Council Decision 2001/822/EC: Greenland, New Caledonia, French Polynesia, British Indian Ocean Territory, Falkland Islands, Netherlands Antilles, etc.;
- traineeships are a minimum of 2 months and a maximum of 12 months long, implemented from 1 June 2018 to 30 September 2019 (Mobility duration calculator). Although the duration is specified before the mobility activity, it may be prolonged or reduced if the participants, the UP as the sending institution, the receiving institution, and the trainee, agree;
- a traineeship may be interrupted by the enterprise holidays if the host organisation is closed during this period. The closure period does not count towards the minimum duration of a traineeship period;
- a student is eligible to participate in Erasmus+ and LLP/Erasmus study abroad programmes and/or traineeships in the maximum duration of 12 months per each cycle of study. In one-cycle study programmes (e.g. General Medicine, Law), students can be mobile for up to 24 months. The duration of the traineeship of recent graduates counts towards the 12 or 24 months per cycle of study in which the graduates apply for the traineeship and grant;
- the traineeship must be a full-time employment. The maximum working hours are 35 hrs per week, and the figures vary depending on the legislation of the host countries;
- traineeship does not require a bilateral agreement. The traineeship must, however, be agreed upon and confirmed in the form of a Letter of Admission (LoA) or Learning Agreement for Traineeships (LA);
- the traineeship must be closely related to your field of study, and following its completion it must be fully recognized by the relevant department/centre as a part of the study programme you are registered with at the PU (award of the agreed number of ECTS credits and/or a diploma supplement).
For the full wording of the conditions for participation, please refer to Erasmus+ Traineeship Qualifications.
- you will receive financial support based on the Grant Agreement, as a flat rate per month (= 30 days) of a mobility, determined based on host country (for the rates, see the tab documents);
- The UP will fund a maximum of 6 months of mobility. Although you shall not be granted any support beyond the above duration, for all the other purposes you will be considered Erasmus+ participant (zero-grant student);
- if the traineeship does not last for a whole number of months, the grant for the last month is allocated on the basis of the number of days of the last month spent abroad;
- students with a severe disability or special needs may claim a special Erasmus+ grant with the CICE;
- students with disadvantaged backgrounds are eligible to grant support increased by 200 EUR per month compared with study abroad programme rates. The students submit applications for extra funding to the institutional coordinator for Erasmus+ traineeships;
- the financial aid consists only of a contribution to cover the mobility-related costs, i.e. travel costs and extra costs of living in the host country;
- besides the Erasmus+ grant support you can also receive remuneration from the host organisation, as you become a standard employee following the induction phase of the traineeship/training. The remuneration may take the form of financial assistance and/or contribution in kind (e.g. free accommodation, public transport, subsidized student meal coupons, etc.);
- double funding is prohibited, which means that, apart from the Erasmus+ grant, you must not receive any other EU funding to cover the mobility costs;
- the grant support will be paid in EUR and/or CZK by bank transfer to your account based in the Czech Republic (in CZK or EUR) in one or two instalments.
Things to remember...
Please consider the following recommendation:
- plan your traineeship well ahead of time;
- be hard on yourself and aim for your ‘dream internship’, which you will then be justly proud to have in your resume. We do not like to hear that you would accept ‘any’ mobility;
- do not get discouraged by a potential initial failure while looking for a mobility, and address multiple employers to improve your chances;
- draw the employers’ attention with a motivation letter and tailored, updated resume, ‘sell’ yourself, study the employer and their ongoing projects, and avoid generalizations;
- the following sources are recommended to help you in your search for a suitable traineeship: INTLAG web application, database of Erasmus mobility final reports, ESN web platform, LEO-NET web platform, international student organisations, e.g. AIESEC, IAESTE, ELSA, IFMSA, departmental professional supervisors for traineeships, faculty IR officers, institutional coordinator of Erasmus+ traineeships etc.;
- choose a time frame for your traineeship that complies with the conditions of your studies (unless these include a compulsory traineeship at a specific time);
- apply for support grant in time. If you have secured a traineeship, please submit the required documents 2 to 3 months prior to its intended start and remember to follow deadlines. If you need assistance with finding a suitable traineeship, please contact us 4 to 6 months in advance;
- given that the Erasmus+ grant support consists only of a contribution to cover the mobility-related costs, please explore other funding options (remuneration from host organisation, your own savings, etc.);
- prior to your departure for a traineeship you are eligible to undergo a 3-day intensive International Communication training in English, German, French or Spanish. These courses will help improve your intercultural understanding and language skills, and facilitate a trouble-free integration in the new environment and a smooth mobility. The full-time course is held usually during the examination period. You can register the courses in IS STAG as 4-credit subjects C. Course graduates receive a certificate. Another language training option are online OLS courses (CS, DA, DE, EL, EN, ES, FR, IT, NL, PL, PT, SV) (http://erasmusplusols.eu/);
- The above courses are complemented with standard and reference-only Czech and international literature focused on the language and intercultural development and other key competencies. The materials are available at office 3.46 (top floor of UP Rector’s Office) on Tuesdays 8am to 11am and Wednesdays 1pm to 4pm. The maximum loan period is one month;
- while accommodation and travel costs are your own responsibility, the UP provides comprehensive travel insurance free of charge (for more on the travel insurance, click HERE);
- other recommendation and tips are available in the Handbook for Work Placements Abroad, which you can download from the INTLAG application;
- for the specifics of graduate traineeships compared with traineeships for students, please refer to Erasmus+ Traineeships of UP Recent Graduates
Supporting documents of the Applicant
The documents based on which you apply for support grant must be as follows:
- grant application (electronic version, original copy);
- annexes that are an integral part of the application:
1/ Letter of Admission issued by the authorized representative of the host organisation (electronic version in English, original copy or standard copy)
2/ Letter of Recommendation issued by a traineeship supervisor, i.e. academician at the relevant department/institute who is responsible for approval of negotiated traineeship and its subsequent recognition (electronic version, original copy). For these purposes, submit the Grant Application and Letter of Admission to the supervisor for consultation so that the recommendation is tailored to you and your traineeship. For doctoral student traineeships, the letter of recommendation is issued by trainer.
3/ proof of language competence documenting the level of proficiency in the language/s of traineeship – a certificate (copy) or examination of the given language/s in the transcript of records (original copy) or examination by the language training centre of the relevant faculty
4/ proof of study issued by the office for studies of the faculty (original copy)
5/ transcript of records including GPA for the entire duration of your studies at PU, issued by the office for studies of the given faculty (original copy).
Printed grant applications and the above annexes are submitted within due deadlines to the institutional coordinator for Erasmus+ traineeships, room 3.45 (top floor of UP Rector’s Office). For traineeships of recent graduates, grant applications need to be submitted no later than 1 month prior to the expected date of graduation. Incomplete applications that fail to meet the conditions of participation shall not be considered!
NOTE! If you apply for a traineeship through the INTLAG, please submit your grant application online through this web app!
Deadlines for submitting grant applications
deadline valid for mobilities from 01/06/2018 to 30/09/2018
deadline valid for mobilities from 01/09/2018 to 30/09/2019
deadline valid for mobilities from 01/01/2019 to 30/09/2019
deadline valid for mobilities from 01/03/2019 to 30/09/2019
deadline valid for mobilities from 01/06/2019 to 30/09/2019
- motivation of applicant;
- quality of the traineeship (a detailed and well-structured work programme corresponding to the field of study and motivation factors of the applicant; relevant duration of mobility, etc.);
- recommendation of the departmental professional supervisor for traineeships;
- language skills;
- academic performance;
- applicants enrolled at PU and wishing to undergo a traineeship in their home country, are given the lowest priority in the competitive selection.
The results of the selection will be communicated to all the applicants via email within 2 weeks from the deadlines. Until then no decisions shall be made.
The Grant Application is the only source of information upon which the decision to award/not award a grant is made. It is in your own best interest to pay the application due attention.
By signing the grant application you confirm that the information provided in the application and its annexes is complete and true. Incomplete and untrue data may lead to your disqualification from the selection procedure and you may be requested to refund the grant support received.